Review and control guest access in Microsoft Teams.
Without turning every Team Owner into an administrator.
GuestPilot helps Team Owners and Microsoft 365 administrators identify external users, assign business sponsors, set expiry dates, run recurring access reviews and keep audit evidence — directly inside Teams.
- Teams-native experience
- Built for Team Owners and M365 admins
- Review + accountability + audit evidence
- No per-user pricing
The problem
Do you know who outside your organization still has access to your Teams?
External collaboration is easy to start. The problem comes later.
Projects end. Suppliers change. Client engagements close. Guests remain.
Security teams can see technical access, but often lack the business context needed to decide whether that access is still justified.
Forgotten guests
External users remain after projects, missions or supplier engagements end.
No business owner
IT can see the account, but not always who owns the relationship.
No expiry date
External access stays open because nobody knows when it should end.
Audit-time cleanup
Issues are discovered late, during audits or tenant cleanups.
Business owner workflow
Make guest reviews simple enough for Team Owners to actually do them
GuestPilot brings the review workflow into Teams, using business language instead of admin-center terminology.
- 1
Identify
GuestPilot surfaces external users, Teams, domains and review status.
- 2
Assign accountability
Add a business sponsor, reason for access and expected expiry date.
- 3
Review
Team Owners receive simple actions such as Keep, Remove requested, Extend or Exception.
- 4
Record evidence
Review decisions are tracked and can be exported for security and compliance stakeholders.
Product
See GuestPilot in action
From the Teams owner workspace to central inventory and review campaigns — real product screens, not mock wireframes.
01
Owner review inside Teams
Team Owners see who is external, what needs a decision, and can start a review without leaving the Team.
02
External user inventory
Sponsor, domain trust, expiry, reason and risk — the business context IT usually lacks.
03
Review campaigns
Launch recurring or ad-hoc reviews, track progress, and keep a clear outcome trail.
Key capabilities
Everything needed to review and document external access
External user inventory
See guests and external participants in selected Teams.
Sponsor & business justification
Associate external users with a sponsor, reason and review context.
Expiry & review dates
Make access time-bound instead of open-ended.
Owner review cards
Let Team Owners review external access directly in Teams.
Central dashboard
Track Teams, reviews, overdue items and high-level risk signals.
Audit history
Keep reviewer, date, decision and outcome.
Evidence export
Generate CSV/PDF evidence for security and compliance stakeholders.
Two audiences
Built for both IT and the business
For Team Owners
- Review guests inside Teams
- Confirm business need
- Extend or request removal
- Record exceptions
- Add sponsor and context
For Microsoft 365 administrators
- Select Teams under control
- Monitor overdue reviews
- Track missing sponsors and expiry dates
- Export evidence
- Support Team Owners
See how it works
Review external access where people already work
Demo scenario · conceptual workflow
ACME Client Project
- 01
Inventory
- 8external users
- 2without sponsor
- 3without expiry date
- 1inactive for 120 days
- 02
Review sent
Send a review to the Team Owner.
- 03
Owner decision
- 4kept
- 2removal requests
- 1extended
- 1exception
- 04
Evidence generated
Review history recorded and evidence ready for export.
Dashboard updated and evidence generated.
Governance
Govern external access without blocking collaboration
Microsoft Teams makes external collaboration easy. GuestPilot adds a lightweight business review layer so organizations can keep that collaboration intentional, accountable and auditable.
01
Business context
Who invited this guest, why are they here, and who sponsors the relationship?
02
Time-bound access
Track expiry and recurring reviews instead of relying on manual cleanup.
03
Audit evidence
Keep a documented history of review decisions and outcomes.
Positioning
Built to complement Microsoft — not replace it
Microsoft Entra access reviews
Powerful governance foundation.
GuestPilot adds a simpler Teams-native owner experience.
Teams admin center
Strong admin visibility.
GuestPilot adds business justification and review workflow.
Broad governance platforms
Tenant-wide governance.
GuestPilot focuses on lightweight adoption by Team Owners.
Guest lifecycle tools
Guest lifecycle coverage.
GuestPilot emphasizes business-owner simplicity and Teams-native reviews.
Who it’s for
Best suited for organizations that collaborate externally at scale
Consulting & professional services
Frequent client Teams and project closure cycles.
Engineering & construction
Supplier, contractor and project collaboration spaces.
IT services & MSPs
Multiple external clients and partner tenants.
Legal
Confidential client matters and access-control expectations.
Manufacturing
Supplier, quality and engineering collaboration.
Regulated organizations
Auditability and third-party access governance requirements.
Pricing
Pricing based on Teams under control — not seats
Enterprise
Coming soon
- Unlimited Teams
- Custom pricing
- Dedicated onboarding
- Security review
- Private offer
Controlled remediation
Depending on tenant permissions and configuration, GuestPilot may submit a removal request rather than directly removing the guest. This keeps permissions controlled and allows administrators to retain approval over write actions.
FAQ
Frequently asked questions
Doesn’t Microsoft already provide access reviews?
Yes. Microsoft Entra access reviews provide a powerful governance foundation. GuestPilot focuses on the Teams-native adoption layer, helping Team Owners understand and review external access with business context.
Do Team Owners need to use an admin portal?
No. GuestPilot is designed so review actions can happen directly in Teams.
Does GuestPilot replace our governance platform?
No. It can complement existing governance by providing a lightweight owner-facing workflow.
Can GuestPilot automatically remove users?
Depending on tenant permissions and configuration, removal may require administrator confirmation or be handled as a request.
How is pricing calculated?
By the number of Teams or external collaboration workspaces under control, not by user seats.
Can we export evidence for audits?
Yes. GuestPilot records review history and supports evidence export.
Who typically buys GuestPilot?
CIOs, Heads of Modern Workplace, CISOs and Microsoft 365 governance/security leads.
Is there a free trial?
GuestPilot is coming soon. Contact us to discuss early access, pricing and deployment options.
Microsoft Teams
Coming soon to Microsoft Teams
GuestPilot is not yet available on Microsoft Marketplace. Contact us if you want to discuss early access for your Microsoft Teams environment.
External collaboration, under control.
GuestPilot is coming soon. Contact us to discuss your Microsoft Teams guest-access needs.